Bill of lading download sample form. Nuances of filling out a new bill of lading

Bill of lading (Form 1-T)- a document issued during the transportation of goods by vehicles of a third-party organization, when the enterprise uses the services of a transport company. In the case when the company delivers its cargo on its own or rented transport, it is not necessary to fill out a consignment note, a completed consignment note is sufficient. A sample of filling out the TORG-12 consignment note can be viewed. The standard form of the bill of lading is 1-T, you can download the form of this form below.

Bill of lading (TTN) form 1-T. filling

The bill of lading form is double-sided: on the front side - a commodity section, which provides information about contractors and goods, on the reverse side - a transport section, it reflects information about the transport carrying the goods and the transport company.

Briefly about the consignment note

Commodity section of the bill of lading

Consider the main aspects of filling out the invoice. We assign a number to the document, set the date - the day the goods are shipped.

  • consignor - name of the organization, location address (address of goods loading), contact phone number, OKPO;
  • consignee - name of the organization, address of unloading of goods, contact phone number, OKPO;
  • payer - name, legal address, payment details, OKPO organization-payer of transport services.

In the commodity section, representatives of the consignor put their signatures: the head, Chief Accountant, the responsible person who released the goods. The date of shipment is indicated and the seal of the consignor is affixed. When transferring the cargo to the driver, the latter must indicate the number and date of the power of attorney giving him the right to transport the cargo. The figure below shows an example of filling out a TTN in the T-1 form.

Filling in information about goods and counterparties in TTN

Transport section of the bill of lading

This section primarily reflects information about the transport and the transport company: (click to expand)

  • cargo delivery time - the date by which the transport company is obliged to deliver the cargo to the consignee;
  • organization - details of the transport company - the owner of the car;
  • number and brand of the car;
  • customer - details of the organization that pays transport services;
  • driver - full name, license number;
  • point of loading and unloading - the actual addresses at which the driver must load and unload inventory items;
  • trailer information, if available.

On the right is the number of the waybill, to which the TTN form 1-T is attached. The table should contain the necessary information about the cargo: its name, packaging, quantity, weight.

Under the table, the columns “handed over the cargo” - “accepted” are filled in. On the left, the representative of the consignor, who handed over the cargo to the driver, indicates his last name, position and signature, the driver, in turn, puts his signature as a sign that he accepted the cargo. The lines on the right are filled in upon the arrival of the driver at the place of unloading, after the consignee has accepted the goods, the driver signs the document, confirming that he handed over the cargo safe and sound to the consignee, in turn, the representative of the consignee puts his signature as a sign that the cargo was accepted and no complaints about the driver.

“Loading and unloading operations” - information on loading and unloading is noted: by whom these operations were carried out (transport company, recipient, sender), how unloading and loading took place and the start and end times of these operations are indicated.

"Other information" - this section is filled in by the transport company, based on the data in this section, the cost of the services provided by the company is calculated, and the driver's salary is also calculated. The figure below shows an example of filling in the transport section in the TTN.

An example of filling out the transport section of the TTN

TTN form 1-T is filled in four copies. The consignor keeps the first option with the driver's signature, the rest are transferred to the driver. Arriving at the place of unloading, one copy signed by the driver and the consignor is handed over to the recipient.

The third and fourth copies with the signatures of the sender and the recipient are transferred to the transport company, which will make the necessary calculations in it in the "other information" section, in one copy the car owner will calculate the cost of his services and attach this copy to the invoice for payment, which he will issue to the payer for the provided transport services. The last, fourth copy will be attached to the driver's waybill, on the basis of which the necessary documents will be made for the driver.

The execution of the 1-T form occurs in cases of transportation of inventory items from one organization to another, both on their own, by the seller-sender, and through the mediation of the carrier company.

Who should issue the bill of lading

If the transportation of inventory items occurs directly by the owner or seller of the goods, then the execution of the document is within his prerogative.

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If, however, the conclusion of an agreement with the carrier is used, which can occur both on behalf of the sender and on behalf of the recipient of the goods, then the preparation of this document may be the competence of both parties.

In other words, the company that hires the carrier draws up Form 1-T.

Is it possible to use one form for different shipments

A separate 1-T form is issued for each shipment, use the same waybill for several shipments categorically impossible. In the same way, if the same cargo needs to be distributed among different companies, then it is necessary to draw up a separate document for each batch.

Document structure

The invoice can be conditionally divided into two parts.

  1. First - commodity, - includes information
    • about the sender and recipient of the goods,
    • volume,
    • name, etc. options.

    This part of the document is the basis for writing off the goods from the warehouse of the sender and at the same time for receiving it by the recipient.

  2. Second part - transport. It contains information
    • directly about transportation,
    • information about the carrier company and the specific driver,
    • car make,
    • travel time and mileage,
    • goods, etc.

    The cost of transportation is also indicated here.

Rules for registration and procedure for working with the form

This document refers to the primary documentation, so when filling it out, certain standards must be followed. In particular, you can not leave the cells empty (where dashes are needed), make inaccuracies and errors, and also enter incorrect information into the form.

Additional documents may be attached to Form 1-T:

  • certificates,
  • passports,
  • testimonies,
  • contracts, etc.

All of them must be indicated in the "Appendix" line of the consignment note.

The document is being printed in four copies, one of which remains with the sender of the goods, the remaining three are handed over to the driver who will deliver the goods.

All documents must be certified with the necessary signatures. Then the driver must hand the second copy to the consignee, and transfer the third and fourth copies to the management of the transport company (in this case, they must have the signatures of both the sender and the recipient of the goods). After that, the third copy with the issued invoice for payment for transportation services is sent to the customer (i.e., the company that entered into the contract for the delivery of goods), and the fourth remains with the carrier and becomes part of its accounting.

Instructions for filling out the bill of lading form

  • First, you need to indicate its number in the document (according to the internal document flow of the company issuing the invoice), put the date of filling, then enter information about the company sending the goods in the “Consignor” line - here you need to indicate its full name, actual address and telephone number.
  • After that, in exactly the same way, information about the addressee should be entered in the "Consignee" line.
  • Opposite the designation "Payer" it is necessary to indicate the company that pays for the services of the carrier.
  • Opposite each company in the appropriate box, you need to indicate its code (All-Russian classifier of enterprises and organizations).

Completing the first section of Form 1-T

The first section of the consignment note must be almost completely filled out by the shipper. First, detailed product data is entered into the table.

IN first column the stock item number is entered (but only if such an accounting system is used by enterprises),
in the second and third- price list number and article (also only if available).
Fourth column"Quantity" must be filled in - a figure is put here corresponding to the number of goods transported for each item separately.
The columns that go further cannot be skipped either: they are entered -

  • price for one unit of goods,
  • his name,
  • unit of measurement (kilograms, meters, cubes, etc.),
  • type of packaging (boxes, crates, barrels, bags, etc.).

Then the number of seats, weight (in tons) and the total cost for each type of product separately are entered there. If there is an extra charge for volume or storage, transportation costs, this should also be indicated in the table. The next step is to enter the total cost of the goods for all items and the number of the goods according to the consignor's warehouse file is entered in the last column.

If the bill of lading has a continuation, then it is necessary to indicate the number of additional sheets in the corresponding cell (in words) and also the total number of types of goods and places (the values ​​are duplicated from the first table).

At the bottom of the commodity section, on the left, there should be signatures with transcripts of the shipper's representatives: the person authorized to release the goods (indicating his position), the chief accountant, and the storekeeper who directly carried out the shipment.

On the right side, the driver's data is entered, including information about the power of attorney that the carrier company has issued for him.

Later, here below, the signature of the representative of the consignee (usually this is also the storekeeper) is put, who, with his autograph in this part of the document, certifies the fact that the goods were received after transportation intact and safe.

Completing the second section of Form 1-T

The second section of the bill of lading includes shipping information. First, here it is indicated

  • delivery time,
  • provides information about the carrier company, including its full name, contact details (address and telephone number),
  • information about the car is entered (make and state number),
  • in the far right column, the numbers of the invoice and waybill are written.

IN line "Payer" includes information about the enterprise - the customer of the transportation (its name, address-telephone and bank details), last name, first name, patronymic of the driver and the number of his certificate.

Lines "License Card", as well as her "Registration number" and the series can be skipped, since licensing is not currently carried out, but the window on the type of transportation must be filled in (commercial).

Below is the table again. All data is entered into it in the same way as the product section. The column “Method of determining the mass” indicates the scales - automatic, manual or commodity (if weighing is done on scales), but if weighing is not done, then either “normative” or “according to the marking” must be indicated.

On the right under the table, you must enter the documents accompanying the cargo (quality certificate, passports, acts, etc.), and on the left, enter the signatures of the direct participants in the loading-delivery-shipment process.

The next part of the document called "Loading and unloading operations" includes a table in which information on loading and unloading is entered (the name of the sender and recipient of the goods, the method of action, the date of departure, arrival of the goods and the signature of the responsible officer).

Further, the driver enters all other details (mileage, cost of the trip, fines for incorrectly executed documents, downtime, etc.) into the penultimate plate, and finally the carrier's accountant enters the last data in the "Calculation" and "Taxi".

The first paragraph of the 9th article of federal law No. 129 (“On Accounting”), under pain of administrative punishment, forces organizations to carry out all business transactions, taking into account the execution of supporting papers.

One of them is familiar to all TTN drivers. This is a document used to record data on the movement of various valuables using transport. At the same time, such paper becomes the basis for the sender to write off these valuables from himself, as well as for their acceptance by the recipient. One copy is in the organization that delivers goods and materials. The second is given to the intermediary. It gives the recipient the official right to capitalize the delivery object.

Why is it needed, unlike a consignment note

The desired invoice is different from others. For example, it only confirms the existence of an agreement on the moving service. TTN is needed both when paying for delivery, and for the purpose of directly accounting for goods and valuables. Its standard form contains two sections. The second of them (“commodity”) determines, using the above accounting, the relationship between the consignor and the consignee. Both documents duplicate each other only in the first section, so they should not be taken as equivalent.

The paper in question is filled out in the presence of one of two situations: when the movement of material assets is carried out by an organization that is not related to either of the parties to the contract, or when the goods are delivered by the sender by car (even their own). In this case, filling out this waybill is obligatory in any conditions and for each client. Conversely, its registration is not required when one organization has acquired something from another and moves it “on its own”. Here you can get by with TORG-12.

An exception is also provided for the following cases:

  • moving goods that are not taken into account in the warehouse;
  • vehicles serving power lines and communications, oil and gas overpasses, as well as film studios, carry anything directly related to the activities of the companies for which they work;
  • deliveries of periodicals and mail;
  • trips related to research and development or geological work;
  • vehicles are involved in the collection of recyclables.

Who should issue and sign it

According to the logistics rules dictated by Russian legislation, in most cases everything is issued exclusively by the sender (for each recipient separately). But during the centralized export from railway stations, transshipment warehouses, ports and air terminals, the logistics process can be formalized jointly with the employees of the “cab companies” involved in it.

TTN is signed by a financially responsible representative of the sending organization and the driver involved.

How to fill it out correctly

According to the Decree of the Government of the Russian Federation No. 272, the form of a consignment note is valid in Russia №1-T.

The parties may provide in the contract for a different algorithm for processing the required paper. For example, it is possible to instruct a delivery person to fill in many items. On this moment the invoice only confirms the conclusion of the contract for the transportation of goods and materials. Today, write-offs and capitalization are not taken into account in it. Accordingly, now there are no longer any tabular columns of the commodity section familiar to accountants, characteristic of the previous form.

However, there are 17 positions left related to the cargo transportation itself. The sender fills in the details of his organization and the company of the consignee and indicates:

  • the name of the delivery objects (what is in the moved batch);
  • quality certificates and passports for products (only when they are available);
  • special wishes of the sender;
  • time and date of meeting the car (those specified in the contract);
  • time and date of unloading (filling in this item can be entrusted to an intermediary, in this case, to the one who moves the cargo).

Now the filling of the following eight positions is carried out by the carrier:

  • conditions of movement (in which vans or containers certain items are delivered, what container);
  • data on the acceptance of the order (using seals and signatures of representatives of the sending organization and the recipient organization);
  • data on the person who is responsible for the delivery (full name),
  • information about the vehicle (make and number);
  • comments on the state of goods and materials (upon loading);
  • when moving large dangerous or heavy objects, the date, validity period and number of the special permit, as well as the route of movement are indicated;
  • forwarding data is entered if the delivery address has changed;
  • the representative of the company involved in the transportation, indicates the final amount of payment to be made by the customer (previously it was divided into separate items).

The item on the date of drawing up the document with the signatures of both parties is preserved, as well as a field for marking the organization that sent the valuables, the people who received them, and transport intermediaries (the brief circumstances of the penalty are remembered in cases of violation of the contract, the calculation and amount of the penalty must be indicated).

The waybill for each truck is written in 3 copies (to the recipient, the sender and the carrier). According to the 9th paragraph of the modern rules, each of them has the status of the original and will have the same force in court.

An accompanying statement is also drawn up for three parties. According to Appendix No. 8 to the new rules, it is written if necessary and handed over in a situation where goods and materials are transported in containers (paragraph 41).

The fifth position of the last rules contains clarifications on the basic concepts used when moving various objects. According to them, a consignment is an object with one or more names, transported under a single document. Therefore, accompanying papers must be issued based on the number of road vehicles carrying the order.

From the end of April 2012, when transporting hazardous objects and perishable food cargo, the parties are required to comply with the requirements stipulated by the European Agreement on the International Carriage of Particularly Dangerous Goods of September 30, 1957 (Appendices A and B). We are talking about special vehicles with appropriate containers and special delivery times. This provision is recommended for study by both the sender and the carrier.

The consignment note (CTH) is an integral part of the document flow of companies that are engaged in cargo transportation. Since 2016, by order of the Ministry of Infrastructure, the TTN form has been introduced without fail and must comply with the rules of cargo transportation.

When transporting goods, the driver must be filled out in accordance with all the rules in accordance with the order issued on January 27, 2016, so it is better to worry about this in advance and TTN of the new sample 2016 download the Excel form from the link at the end of this article.

Sample filling TTN new sample

The TTN is issued in four copies by the consignor and the carrier, each of the copies is considered the original. Rules for issuing TTN.

  1. The name of the document being drawn up.
  2. The date and place of registration of the TTN is prescribed.
  3. Accurate, without errors, the full name of the carrier, sender and recipient.
  4. The name of the transported goods and in what quantity.
  5. Be sure to describe the important characteristics of the cargo in order to be able to identify it.
  6. Type and registration number of the vehicle in which the goods will be transported.
  7. Information about the main leaders of the enterprise.

After you have entered the TTN of the new sample 2016 in the search engine, download the Excel form, filled in all the columns, the director of the transport organization certifies the TTN with a personal signature and seal and sends the goods to the recipient. Accordingly, the recipient, after receiving and checking the cargo, if there are no claims, signs the forms, one is kept, the second is returned to the driver, the remaining two are sent to the carrier. After all procedures, all copies are given to the accounting department.

Reasons for registration

Most often, TTN is issued for the transportation of petroleum products, mineral water, alcoholic beverages, bread and dairy products. The main task of the consignment note is to confirm the transfer of materially valuable goods to the consignee.

Thus, all participants are protected from the fact of fraud, because the transported cargo in any quantity and condition plays an important role in protecting the personal funds of both the sender and the recipient.

Should there be a signature on the bill of lading of the freight forwarder?

As a rule, the freight forwarder does not take part in the preparation of the bill of lading, unless he personally accepts the delivered goods. Before filling out and certifying the waybill with the management of the enterprise, read all the rules for filling out, and good luck. Bon Voyage!

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